YOUR SECURE DATA
Information on compliance with personal data protection regulation
In US, Europe and Spain there are data protection rules designed to protect your personal
information which are mandatory for our organization.
For this reason, it is very important for us that you fully understand what we are going to do
with the personal data we ask for.
We will therefore be transparent and give you control over your data, using straightforward
language and clear options so you can decide what we can do with your personal information.
Please do not hesitate to contact us if you have any questions after reading this information.
Thank you very much for your collaboration.
• Who are we?
- Our company name: Boston Global Forum
- Our VAT nº (CIF/NIF):XXXXXXXXX
- Our main business: The Boston Global Forum (BGF) offers a venue for leaders, strategists, thinkers and innovators to contribute to Remaking the World – Toward an Age of Global Enlightenment.
- Our address:BEACON HILL, BOSTON, MA 02108
- Our telephone number: +1 (617) 286 6589
- Our email address: [email protected]
- Our website:bostonglobalforum.org
- For your peace of mind and security, we hereby inform you that our organization is registered in the following Companies Register/Public Register: nºXXXXXX.
• What are we going to use your data for?
In general, your personal data will be used to maintain relations with you and to offer you our services.
Furthermore, they can also be used for other activities, such as sending you advertising or promoting our activities.
• Why do we need to use your data?
Your personal data are necessary in order to maintain relations with you and to offer you our services. In this regard, we will provide you with a series of boxes in order to clearly and straightforwardly decide on the use of your personal information.
• Who will know the information we ask for?
In general, only duly authorized personnel at our organization can have knowledge of the information we request.
Likewise, your personal information may be known to other organizations that require access to it so we can provide our services to you. For example, our bank will know your data if our services are paid for by card or bank transfer.
Your information will also be known by all public or private organizations we are compelled to provide your personal data to for legal reasons. By way of example, tax legislation obliges us to report all financial operations which exceed a certain amount to the Tax Authority.
Whenever, apart from the cases mentioned, we need to make your personal information known to other organizations, we will ask you for permission by offering a series of clear options for you to decide.
• How will we protect your data?
We will protect your data with effective security measures based on the risks involved in the use of your information.
To this end, our organization has approved a Data Protection Policy, and annual controls and audits are carried out to verify that your personal data are secure at all times.
• Will we send your data to other countries?
Around the world there are countries that are safe for data and others that are not so secure. The European Union, for instance, is a secure environment for your data. Our policy is to not send your personal information to any country that is not secure from a data protection perspective.
Whenever, in order to offer you the service, it is essential to send your data to a country which is not as secure as Spain, we will always ask for your permission and apply effective security measures which reduce the risks of sending your personal information abroad.
• How long will we keep your data?
We will keep your data for the duration of our relationship and as long as legally mandatory.
Once the applicable legal time limit has elapsed, we will eliminate them securely and in an environmentally-friendly way.
• What are your data protection rights?
You may contact us at any time to ask which information we hold about you, to rectify any incorrect data and to delete the data once our relationship has finished, whenever legally possible.
You are also entitled to ask for your information to be transferred to another organization. This right is called “portability” and may be useful in certain situations.
To exercise any of these rights, fill out a written application and send it to us along with a photocopy of your ID document.
Our organization counts on specific forms to apply for these rights, and any help required in filling them out can be provided by our offices.
Visit the Spanish Data Protection Agency’s website (www.agpd.es) to learn more about your data protection rights.
• Can I withdraw my consent if I change my mind later on?
If you change your mind about the use of your data, you can withdraw your consent at any time.
For example, if you would like to receive advertising about our products and services but not receive any other publicity, you can oppose such processing using the form which is available at our organization’s offices.
• Where can I make a claim if I believe my rights have not been addressed?
If you believe your rights have not been duly addressed by our organization, you can lodge a complaint with the Spanish Data Protection Agency via any of the following means:
- Online site: www.agpd.es
- Postal address:
- Agencia Española de Protección de Datos
- C/ Jorge Juan, 6
- By telephone:
- Tel. 901 100 099
- Tel. 91 266 35 17
Lodging a complaint with the Spanish Data Protection Agency is free of charge and does not require you to have a lawyer or solicitor.
• Will we create profiles about you?
Our policy is to not create profiles on users of our services.
However, there may be situations in which we need to prepare information profiles about you in order to continue offering our service or for commercial or other purposes. An example could be using your purchase or services history to offer you products or services adapted to your tastes or needs.
In this case, we will apply effective security measures to keep your information protected from unauthorized people looking to use it to their own benefit.
• Will we use your data for other purposes?
Our policy is not to use your data for any purposes other than those we have explained to you. However, should we need to use your data for other activities, we will always ask for your permission beforehand using clear options for you to decide.